Office of Export Compliance

Int'l Shipping Checklist

Any item that is sent from the United States to a foreign destination is an export. “Items” include commodities, software, and technology. For example, clothing,  materials, circuit boards, equipment parts, blueprints, design plans, commercial software, and technical information are “items” that may be subject to export control.

  1. Have you classified the item being shipped to determine the export classification control number (ECCN) and associated controls-restrictions that may require US government authorization? If not contact an Export Control Officer via ueco@ku.edu or review export links to self-classify: https://export-compliance.ku.edu/export-links
  1. Have you determined the 10 digit tariff code for item(s) being shipped (HTS or Schedule B)?                                                                    

           Schedule B are similar but not always the same:  https://uscensus.prod.3ceonline.com/

                                                                                   https://www.census.gov/foreign-trade/schedules/b/2015/index.html

  1. Will your shipment contain technical data or provide technical assistance for the development, production, or use of equipment or technology? If so, you will need to contact Export Controls to determine if there are additional shipping requirements
  1. Does your shipment comply with all applicable rules or orders under the Toxic Substance Control Act (TSCA)? This includes the need to properly classify and label research materials (ex. Biological, chemicals, batteries & fuel cells, radioactive material). If not, contact Export Controls for an ECCN and EHS for packaging and labeling requirements. See also: http://www.epa.gov/laws-regulations/summary-toxic-substances-control-act
  1. Does the shipment contain dual use items that has both civilian and military applications or can be used for nuclear proliferation, chemical-biological weapons? If so, contact Export Controls: ueco@ku.edu
  1. Is the item being shipped valued at $2,500.00 or more or is the shipment authorized under a license/license exception? If so, you will need to use a Customs Broker in order to file the necessary documents.
  1. Are you hand carrying a controlled item outside the U.S? If so, you may need additional documentation to clear Customs and should discuss requirements with your Customs Broker or contact ueco@ku.edu for more information.
  1. Is your shipment a temporary export? If so, you will need to use a Customs Broker to file the necessary documents. This will help prevent unnecessary taxes and fees which can be considerable (ex. 20% Value Added Tax).
  1. Is the required Destination Control Statement entered on the invoice and waybill (unless the items are classified EAR 99 or being exported with the baggage (BAG) or gift (GFT) exceptions)?

                 EAR §758.6(a): “These commodities, technology, or software were exported from the United States  in accordance

                                            with the Export Administration Regulations. Diversion contrary to U.S. law is prohibited.”

                ITAR §123.9:    “These commodities are authorized by the U.S. Government for export only to [country of ultimate

                                          destination] for use by [end- user] under [license or other approval number or exemption citation].

                                           They may not be resold, diverted transferred, or otherwise be disposed  of, to any other country

                                           or to any person other than the authorized end-user or consignee(s), either in their original form

                                           or after being incorporated into other end-items, without first obtaining approval  from the

                                           U.S. Department of State or use of an applicable exemption.”

  1.  Have you verified Custom regulations that will impact your shipment when clearing Customs at the destination? If not, check with your Customs Broker or your POC at the destination can help you with the necessary documents that may be needed.

   11.   Have you completed due diligence screening on all foreign entities involved in the shipment including Amber Road checks, Nuclear, Chemical, and Biological Weapons end use checks and other Red Flags that may exist.  Confirm that the shipping route or  destination is not restricted due to sanctions or embargoes? See https://export-compliance.ku.edu/export-screening

   12.    Have you collected all shipping documents (invoice, airway bill, Customs form, EEI, etc.) emails, correspondence associated with your export? Once you have received all documents, they must be retained for 5 years in the event there is an audit or investigation. 

  1.  If you use an international package/freight delivery network, the freight forwarding and customs brokerage roles are bundled into the service:

             FedEx Express International  https://smallbusiness.fedex.com/international

      FedEx Freight International   http://www.fedex.com/us/freight/international-tools/

      DHL                                        http://www.dhl.com/en.html

      UPS Global Trade                 https://www.ups.com/content/us/en/bussol/browse/international_trade.html